The e-İzin system explained

Work permit applications are made through the ministry’s electronic system rather than at a counter. The employer holds the account and uploads the file; the employee never logs in.

What that changes for you

Two things. First, your documents are read on a screen, so a poor scan is not a small inconvenience — it is the document as far as the reviewer is concerned. Second, nothing is handed over physically, which leads people to assume originals no longer matter.

⭐ Originals still matter

You upload a scan, but the wet-signed translation and the apostilled original are what prove the scan is genuine. They may be asked for, and they will certainly be needed for other files: residence permit, recognition, social security registration.

Keep them. Reordering a certified copy later means another notary visit and another fee.

How to scan for an electronic file

• Flat on a scanner, not photographed at an angle
• Every page, and every reverse side that carries anything at all
• Stamps and seals legible, including their text
• The apostille page, in full, as part of the same document

⚠ A photograph taken in shadow loses stamp text, and a lost stamp reads as a missing certification.

The employer’s account

Because the employer files, the employer sees the correspondence. Agree at the start who forwards what to whom; the usual failure is an information request sitting in an employer’s inbox while the employee waits.

Corrections and resubmission

Where the ministry asks for a missing or clearer document, it is uploaded into the same file rather than starting again. Keep a folder of everything you sent, in the form you sent it, so a request can be answered the same day.

Where this fits

The document list itself is on work permit application, and what the employer is responsible for is on employer obligations.

File names and formats

Systems that accept uploads also reject them, usually for size or format. Produce a single searchable file per document rather than a folder of loose page images, name it so the reviewer can tell what it is without opening it, and keep the resolution high enough that a stamp remains readable when the page is viewed at full width.

Where a document and its translation belong together, keep them together in that order — original first, translation after — so the reviewer never has to guess which translation belongs to which page.